Privacy Policy
Privacy Policy
This privacy policy contains information required by law regarding the processing of personal data by HRK SA with its registered office in Warsaw (00-095), Plac Bankowy 2, entered into the Register of Entrepreneurs of the National Court Register under KRS number: 0000022647 and possibly other parties that may process personal data collected within the service area.
I. [Introductory information and terms we use]
In order for the Privacy Policy to be legible, we have abandoned the use of formal, legal vocabulary wherever possible. Therefore, when we write “you”, “you” or “you”, we mean the user of the service. Below is a short list of definitions that may help you better understand the privacy policy:
(a) HRK is a service provider providing the service via the website and the administrator of personal data;
(b) Trusted partners are third parties cooperating with HRK who process or potentially may process your personal data collected as part of the service as administrators within the meaning of the GDPR, including our clients;
(c) GDPR is Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (general data protection regulation);
(d) service means all HRK online services currently available on the website;
(e) the website is the website www.hrk.pl and the service provided through it;
(f) personal data or data is any information obtained from you as part of the service and website that may allow us to identify you, a broader definition can be found in art. 4 point 1 GDPR;
(g) data processing is an operation or a set of operations that we perform on personal data – these include, among others: such activities collecting, storing, organizing the use of this data;
II. [Data Administrator]
As we mentioned above, the administrator of your data is HRK and Trusted Partners to the extent indicated in the Policy.
III. [Contact in matters related to data]
If you have any doubts regarding the processing of your personal data by us, you can contact us by sending an e-mail to the address iod@hrk.pl.
IV. [What data do we process?]
We process the data that you provide as part of the forms available on the website or leave as part of using the Services. These are primarily data necessary to provide you with an account on the website, enable you to use the website, enter your data into the HRK candidate database, as well as data that you leave as part of navigating our website, i.e. e.g. those found in the cookies (about which you can read below). In the case of business relations between you and HRK, we process data in connection with the performance of the contract and management of relations with business clients. If you send an inquiry or send a message directly to HRK, we process address data and other data if you include them in correspondence.
V. [What are the purposes and grounds for processing your data and for how long will they be processed?]
Below, in the form of a simple table, we present for what purpose, on what basis and for what period we process or will process your personal data.
VII. [Who can we share your data with?]
It may happen that we will transfer your data to other entities. These are always our trusted processors, to whom we have entrusted certain activities, so that the services provided to you are provided to you in the best possible way, or entities that are our clients and you have expressed your willingness to participate in the recruitment process conducted for our client. There is also a possibility that we will transfer your personal data to state authorities – we will only do so if we are under a legal obligation under Art. 6 sec. 1 lit. c GDPR. We do not assume that we will transfer data to third countries, i.e. those located outside the EEA (European Economic Area). However, if this were to take place, it will be done in compliance with all requirements resulting from the provisions of applicable law. In the event that the transfer of your data to a third country took place on a basis other than your consent or the need to properly perform the contract, or if one of the exceptions indicated in art. 49 GDPR, your data will be transferred in accordance with art. 45 or 46 GDPR. Art. 45 of the GDPR concerns the decision of the European Commission, which may consider that an adequate level of protection of personal data is observed in a given third country. Then, no special authorization is required for the transfer of personal data to that country. In turn, Art. 46 of the GDPR indicates that the transfer of data to a third country may take place if appropriate safeguards are provided and provided that the legal system of the third country has enforceable rights of data subjects as well as effective legal protection measures.
VI. [Do you have to provide your details?]
Providing personal information is voluntary. However, you must remember that failure to provide data marked as part of the service as necessary to provide services to you will prevent their provision, for example, in the event of failure to provide certain data, you will not be able to register on the website or take part in a given recruitment. Also, if you provide untrue or incorrect personal data, we will not be able to provide any services to you.
VIII. [What are your rights related to the processing of personal data?]
The GDPR grants you a number of rights related to the processing of your personal data. These are: (a) the right to access your data, including obtaining a copy of the data; (b) the right to request rectification of data; (c) the right to delete data (in cases provided for in the GDPR); (c) the right to limit the processing of your personal data; (d) the right to withdraw consent – to the extent that your data is processed on the basis of this consent. Remember that withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal; (e) the right to transfer personal data, i.e. to receive your personal data from the administrator, in a structured, commonly used machine-readable format. You can send this data to another data administrator – if your data is processed on the basis of your consent or for the purpose of providing services by HRK (e) the right to lodge a complaint with the supervisory body – the President of the Office for Personal Data Protection; To exercise your rights, please contact us at the following e-mail address: office@besttalents.pl
IX. [“Cookies” / General information]
The entity placing information in the form of cookies (so-called cookies) and other similar technologies on your device and accessing them is HRK and entities with whom we cooperate by implementing the tools offered by them on our website: Google Ireland Limited based in Dublin, Ireland and Facebook Ireland Ltd based in Dublin, Ireland. Cookies belonging to partner websites have been marked in the list in point X.
Cookies are IT data, in particular text files, which are stored on the end device of the User of WPM websites and applications. Cookies usually contain the domain name of the website they come from, their storage time on the end device and a unique number. Cookies do not contain user’s personal data. A website may place a cookie in your browser if your browser allows it. Importantly, the browser allows the website to access only cookies placed by this website, and not to files placed by other websites.
X. [Types of cookies] Due to the lifetime of cookies and other similar technologies, we use two basic types of these files: (a) session files – temporary files stored on the User’s end device until logging out, leaving the website and application or turning off the software (browser website); (b) permanent – stored in the User’s end device for the time specified in the cookie file parameters or until they are deleted by the User.
Due to the purpose of cookies and other similar technologies, we use the following types: (a) necessary for the operation of the service and application – enabling the use of our services, e.g. authentication cookies used for services requiring authentication; (b) used to ensure security, e.g. used to detect abuses in the field of authentication (c) performance – enabling the collection of information on how websites and applications are used; (d) functional – enabling “remembering” the settings selected by the User and personalizing the interface, e.g. in terms of the selected language or region from which you come; (e) advertising – enabling the delivery of advertising content more tailored to your interests;
On the hrk.pl website, we use the following files:
PHPSESSID
File expiration time: After the end of the session
Description: Stores the session ID. It is necessary to store information about the presence on the website.
Type: necessary
Responsible entity: HRK
_ga
File expiry time: 2 years
Description: This is a third party Google Analytics cookie used to distinguish users for the purpose of collecting information about visits to the website. It helps us identify areas of the site that need improvement. The “_ga” cookie does not allow the entity to personally identify you as no information or personal information is tracked.
Type: Analytical
Responsible entity: Google Ireland Limited
_spec
File Expiration Time: Expires when the session ends
Description: This is a third party Google Analytics cookie that is used by Google Analytics to monitor the query rate against its own servers. It helps us identify areas of the entity’s website that need improvement. The “_gat” cookie does not allow the entity to personally identify you as no information or personal information is tracked.
Type: Analytical
Responsible entity: Google Ireland Limited
_gid
Description: This is a third-party Google Analytics cookie that is used to distinguish individual sessions (visits). This file is renewed each time data is sent to Google Analytics. The “_gid” cookie does not allow the entity to personally identify you as no information or personal information is tracked
File expiration time: 1 day
Type: Analytical
Responsible entity: Google Ireland Limited
_fbp
Description: The cookie is set by Facebook to display relevant ads to users and to measure and improve ads. The cookie also tracks user behavior on pages that have a Facebook pixel or Facebook social plug-in.
File expiry time: 1 year
Type: Advertising/targeting
Responsible entity: Facebook Ireland Ltd
_gat_gtag_UA_1006298_1
Description: Cookies used to provide information via Google Analytics about how visitors use our website. The information is used to create reports and help us improve the site. The information is collected in an anonymous form and helps us determine how many visitors have visited the site, what brought them here and what pages they visited.
File expiration time: 1 minute.
Type: Analytical.
Responsible entity: Google Ireland Limited
cookiesPolicyInfo21
Description: file used to save information about accepting the use of cookies.
File expiration time: 1 minute.
Type: Functional
Responsible entity: HRK.
The number and type of cookies installed by our partners may vary depending on your activity on other websites, the fact that you have a user account on partner services or an active session on other websites.
Information on the processing of personal data by Google and Facebook can be found on the website:
Google: https://policies.google.com/technologies/cookies?hl=en
Facebook: https://www.facebook.com/policies/cookies/
XI. [Why do we use cookies?]
We use cookies and other similar technologies to: (a) provide services; (b) adapting the content of websites and applications to the User’s preferences and optimizing the use of websites; e.g. cookies allow, in particular, to recognize the User’s device and properly display the website tailored to his individual needs; (c) creating statistics that help to understand how Users use websites and applications, which allows improving their structure and content; (d) maintaining the User’s session (after logging in), thanks to which the User does not have to re-enter the login and password on each subpage of the website and application; (e) the presentation of advertisements, including
XII. [Manage browser settings]
In many cases, the software used for browsing websites (web browser) by default allows the storage of information in the form of cookies and other similar technologies in the User’s end device. However, you can change these settings at any time. Failure to make changes means that the above-mentioned information may be posted and stored on his end device, and thus that we will store information on the user’s end device and gain access to this information. From the level of the web browser you use, it is possible, for example, to independently manage cookie files. The most popular browsers include the possibility of: accepting the use of cookies, which allows you to take full advantage of the options offered by websites; managing cookies at the level of individual websites selected by you; specifying settings for different types of cookies, for example accepting permanent files as session, etc.; blocking or deleting cookies. Comprehensive information on this subject is available in the software (web browser) settings. Details for people using individual web browsers, including: Internet Explorer, Mozilla Firefox, Chrome and others. Please be advised that restrictions or exclusions of the use of cookies and other similar technologies may affect some of the functionalities available on our website. Comprehensive information on this subject is available in the software (web browser) settings. Details for people using individual web browsers, including: Internet Explorer, Mozilla Firefox, Chrome and others. Please be advised that restrictions or exclusions of the use of cookies and other similar technologies may affect some of the functionalities available on our website. Comprehensive information on this subject is available in the software (web browser) settings. Details for people using individual web browsers, including: Internet Explorer, Mozilla Firefox, Chrome and others. Please be advised that restrictions or exclusions of the use of cookies and other similar technologies may affect some of the functionalities available on our website.
XIII. [Helpful information]
Remember that: (a) when you use the same computer with other users, log out after using the website so that no one can get your data; (b) the data you provided during registration are important because their disclosure may result in loss of control over your account on the site, please be especially careful when sharing them with third parties; (c) sometimes other people using the network want to “take” information about you from you and use it against you or others. They can do it, for example, for profit or, in their opinion, for fun. Be careful. Make sure who the person asking you for personal data is, what institution he represents, etc.. Remember that it is you who is protected by the relevant legal regulations, including those regarding the protection of personal data;
Information clause of HRK SA in connection with the Regulation on the Protection of Personal Data (persons representing the client and persons indicated for contact)
In fulfilling information obligations, in accordance with art. 14 sec. 1 and 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (abbreviated ” GDPR”)., HRK SA provides this information:
1. The administrator of your personal data is HRK SA with its registered office in Warsaw (00-095), Pl. Bankowy 2 (hereinafter referred to as HRK);
2. if you are a person representing our client, a contract for the provision of services consisting in the search and selection of candidates, you, including information about your name, function or position and other data that will prove necessary for your identification due to the manner of concluding the contract will be processed in order to determine and verify the right to represent this entity (legal basis of Article 6(1)(f) of the GDPR),
3. if you are the person designated by our client for the provision of services consisting in searching for and selecting candidates for contacts in connection with the implementation of this contract and/or making current arrangements in connection with the mutual cooperation of the Parties to the contract, your data in the scope of Your name and surname, e-mail address, job position and telephone number will be processed for the purpose of proper performance of the contract, ensuring ongoing contact, maintaining cooperation between the Parties to the contract (legal basis for processing – Article 6(1)(f) of the GDPR), Additional data that we obtain about you may come directly from you, provided that they are voluntarily provided to us by you at the stage of cooperation with us during the implementation of the Agreement (e.g. during working contacts with our employees);
4. Correspondence on issues related to the protection of personal data, including requests for access to data or requests for their removal, should be sent to the Data Protection Inspector appointed by HRK SA to the address of HRK’s registered office or via e-mail to the following e-mail address: office@besttalents.pl
5. Your personal data will be processed for the following purposes related to the implementation of legally justified HRK interests:
– identification of persons authorized to conclude the Agreement or perform the tasks specified in the Agreement, including providing information on the status of its implementation (Article 6(1)(f) of the GDPR),
– pursuing claims against your employer or defending against claims that he may direct against HRK, in the event that after the conclusion of the Agreement it turns out that the parties’ claims have arisen on the basis of its performance (Article 6(1)(f) of the GDPR) );
6. HRK will not disclose your personal data. Personal data will only be entrusted for storage in an external archive maintained by a reputable company with which HRK has signed a data processing agreement
7. The data will be stored for the duration of the Agreement, but not longer than for a period of 5 years, counting from the end of the calendar year in which the tax payment deadline expired (Article 70 § 1 of the Tax Ordinance). This period may be extended due to the suspension or interruption of the limitation period for the tax liability;
8. You have the right to request from HRK access to your data and the right to rectify, delete and limit processing;
9. You can also object to the processing of your personal data by HRK for the above-mentioned purposes, if, for example, it turns out that we store your data for much longer than we declared in this information clause;
10. You have the right to lodge a complaint with the President of the Office for Personal Data Protection if you feel that the processing of your personal data violates the provisions of the GDPR;
11. We also remind you that you should, in your interest, ensure that the personal data we have collected about you is immediately updated if it turns out to be outdated or incorrect.
